Tag Archives: policies

Meeting Minutes – July 2016

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Thankyou to our intrepid secretary Mark for preparing these minutes. 🙂

 

Pagan Collective of Victoria

 

Meeting Minutes 23/07/2016

 

Present: Sarah, Josie, Ryan, Nikole, Dorian, and Mark

 

Apologies: Shaz, River, Fiona, Ang, and Lucas

 

Absent: Belinda, Mei, Ben, Ceilidh, Luca, Buck, Cossette, Ceilidh

 

Meeting Location: The Wesley Anne, Northcote

Meeting Open: 12.31PM

Minutes of previous meeting read and accepted

  1. Presidents Report – The meetups have run well on their own, people have come to rely on them and expect them to run like clockwork. The PCV is three years old and hopefully is now out of the honeymoon period. Its been great to see how popular the calendar has been, it is now the most visited page on the website.

 

  1. Secretary’s Report – Memberships have continued to come in and be added to the database. We are now sitting over 200 registered members, it was pretty exciting to see.

 

  1. Treasurer’s Report – We haven’t been raising new funds, our current balance is $310. Ryan needs to be added to the bank account at some point to bring us up to 3 signatories. Also needs to transfer the money from Paypal across to the account.

 

  1. Meetups – The CBD meetups are going to move from every second month to monthly to accommodate the wishes of the attendees, the organizers are going to shop around for a possible new venue. The meetup organizers for the CBD are now Ryan, Sarah and Nikole to help with any issues of running the event monthly now.

 

Sarah motioned that as part of the inclusiveness we need to start finding out a lot more about accessibility of venues that host meetups and events so people know what to expect regarding things like wheel chair access, toilets etc. Seconded by Jo and passed unanimously this will start to be phased in as soon as possible.

 

Central Victorian meetups are continuing on a bi-monthly system, they have been growing slowly and we have seen some new faces as well as familiar ones at the meetups.

 

Ballarat PitP is still running along, although it is now being run by Evelyn who lets us know the dates for the calendar.

 

The Frankston area meetup is starting to get steam and will be keeping us up to date as things are worked out.

 

Central Vic Heathens, like the Central Vic meetups are slowly gaining traction and interest.

 

The Hills meetups have been running great at the new venue with a great turnout

 

  1. Membership’s – All new memberships were approved unanimously.

 

  1. 2016 & 17 Dates –

 

Jo motioned for a change to the regularity of committee meetings, that committee meetings are now going to be every two months and that the additional meetings be tacked on to days that meetups are happening so the committee can gather early have a meeting and then enjoy the meetup. Mark seconded the motion and it passed unanimously.

 

The remaining meetings for the committee in 2016 will be on the 26th of November (Hills location) and 10th of September (Country location, possibly Castlemaine)

 

The CBD meets for the start of next year will be (future meet dates for 2017 TBC):

15th of January (First committee meeting of the year)

19th of February

19th of March

16th of April

2nd of May

 

  1. Samhain 2016 – The ritual was an amazing success, as always Seline hosted an easily accessible ritual that fostered a great atmosphere. It was nice to see new faces, some of which were people that had never attended any public ritual before. It looks like Seline wants to host next year’s Samhain too. Unanimously agreed that if Seline wants to host 2017 Samhain then it is hers to run with again.

 

  1. Pagans in the Park/Pagan Pride Day – Continuing on from previous discussions the idea of Pagan Pride day was raised again. A small working group was assembled (Nikole, Sarah, Shaz and Dorian) to start getting the ball rolling for a possible February date.

 

 

  1. Yule Dinner 2016 – Unfortunately due to circumstances beyond our control (including the sale of the planned venue) the Yule Dinner this year didn’t happen. However we are keen to have another one next year, new venues to be explored and the possibility of a lower price (whether that means only a 2 course meal this time or other options to be explored futher)

 

  1. PCV Crafts – A new A4 or A5 handout is to be designed (by Mark) and bunting is to be attached so we can start pushing this project. It would be great to have the first section ready for Pagan Pride Day in 2017.

 

  1. Workshops – There is still a call for workshops that are cheap/free and accessible. We need to approach workshop people and try and see if we can get some of them on board to help with this. We will need to explore what avenues are available for free venues. There could be themes like divination day. Sarah had offered to be co-ordinator for this.

 

  1. Policy Finalisation – Policies were accepted unanimously as the date for proposed changes had been and gone.

 

  1. Any Other Business – Dorian has offered to write regular pieces for the newsletter about a different local animal each month.

 

We are going to trial a What Are You Reading segment in the newsletter, get reviews of what is being read.

 

The suggested reading page needs an overhaul with some content to be cut and other areas to be expanded, this will happen gradually over the next few months.

 

Calendar – If a venue or date for an event changes Jo needs to know about it so that she can change it on the calendar so that it is correct. We also need to consider a ban list for people or groups that keep cancelling at the last moment and no longer advertise their events. The calendar gets a lot of hits and we don’t want people getting bad info.

Jo proposed an action that we review the policy for calendar by next meeting, we need to consider redefining what suits the calendar for paganism and have parameters or a policy to cover it. Some of the events being sent for the calendar don’t seem to fit under the pagan umbrella.

 

MFPG – It would be great if the PCV could supply a person again to run the kids maypole (or a few people)

 

Sabbats – it would be great if we could run more sabbats, if we could run an event on each of the big sabbats that would be great.

 

Moons – it was discussed whether we need to offer moon or dark moon rituals, the committee already runs a lot though. The conclusion was that we run a half page ad for the newsletter and see if there are groups interested in running an accessible moon/dark moon ritual preferably in a city location.

 

A proposed change of wording to PCV friendly businesses so that the policy now reads that when possible a donation would be appreciated.

 

Meeting End: 2.10PM

 

March 2016 Meeting Minutes

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These minutes were prepared by our hardworking Secretary, Mark. Thanks, Mark! 🙂

Pagan Collective of Victoria

Meeting Minutes 21/2/2015

 

Present: Cosette, Sarah, Josie, Ryan, Nickole, Dorian, Ang and Mark H

Apologies: Shaz, River, Fiona, Al, Ceilidh, Lucas

Absent: Mei, Ben, Buck, Belinda, Mark L

 

Meeting Location: The Wesley Anne

Meeting Open: 2.17PM


Minutes of previous meeting read and accepted

FB policy read and acknowledged

  1. President’s Report – The collective has kept rolling quite nicely in the absence of meetings, with coffee meet ups, rituals and other events continuing on.
  1. Secretary’s Report – Nothing new to report, memberships have continued to come in and be added to the database.
  1. Treasurer’s Report – We haven’t been raising new funds, our current balance is $310 (TBC). Ryan needs to be added to the bank account at some point to bring us up to 3 signatories.
  1. Announcements – All

– Deepest sympathies to Melbourne Reclaiming, who lost one of their own in tragic circumstances recently

– Meeting quorum policy

– Other Policies

– WWC Cards

– PCV Committee Facebook Group

  1. Memberships – As the PCV isn’t really where we want it yet, due to delays caused by lack of meetings, it is moved that we do not charge for memberships yet and continue to have free memberships. All existing memberships to be rolled over until they contact us to be removed from our memberships. Due to the costs of making membership packs there will no longer be mailed out packs.

Movement was accepted unanimously.

  1. 2016 Dates –

Confirmed Dates:

Sat, 19/3 – Mabon Ritual

Sun, 20/3 – CBD Pub Moot

Sun, 27/3 – PitP Ballarat

Sun, 24/4 – PitP Ballarat

Sun, 15/5 – CBD Pub Moot

Sat, 28/5 – Pagans in the café Central Vic

Sun, 17/7 – CBD Pub Moot

Sat, 6/8 – Pagans in the café Central Vic

Sun, 18/9 – CBD Pub Moot

Sat, 19/11 – Pagans in the café Central Vic

Sun, 20/11 – CBD Pub Moot

 

Proposed/tentative dates:

Pagans in the Park – Sun, 23/4 (approved)

Yule Dinner – Sat, 18/6 (approved)

Meeting Dates – Sat, 23/7 (inc. AGM) city; Sat, 10/9 country; Sat 26/11 city. (Approved)

  1. Mabon Ritual 2016 – The ritual will be a ritual of abundance with a share and swap of produce. The venue charges a $60 hire fee and a $200 deposit. A small entry fee of $5 will be charged to help cover the hire fee.
  1. Samhain Ritual 2016 – The venue to be confirmed on this one, we want to start advertising soon for it. The date is hopefully going to be the 30th of April. Price to be confirmed.
  1. Pagans in the Park 2016 – Labyrinth at Merri Creek is the proposed venue. As a fun activity it is proposed that a spiral dance or maypole will be taking place at the event. The idea of the event is that it will be a picnic – bring food etc to share and run it like a community picnic.
  1. Yule Dinner 2016 – Once again it is proposed that a sub-committee forms to help run this and report back to the committee. Nickole, Ryan, Josie and Mark put their names forward to be on the sub-committee. A concern raised was accessibility for wheel chairs, it will be looked at this time around. Price will be worked out once venue is confirmed. The general feeling was satisfaction at the previous venue from those that attended.
  1. PCV Crafts – There is not much movement here, no bunting has been returned yet. It is proposed we set up a craft station at the picnic for people to make some.
  1. Pagan Expo 2016 – There is not much to say on this front yet, the PCV is very happy to promote when and if it gets off the ground.
  1. Any Other Business – A proposal that on the contacts page we can have some kind of way to contact willing groups that don’t do public rituals etc. so people that are looking for mentors and teachers have an extra avenue to explore. In addition it is proposed that we link an article from Magickly about the warning signs to look for when becoming involved in private groups.

The Google Calendar has been deleted because it was too unwieldy to use, we will continue to have the calendar in the newsletter and on the website. It is proposed that we consider re-visiting the site and calendar, and perhaps use a calendar plug-in.

It was suggested that due to the success and interest in the Incense Workshop run by Ryan that we consider trying to have some kind of workshop run once a quarter.

A proposal for a Pagan Pride Day/Pagan Job Fair was put forward. It was decided that Nickole, Sarah, Cosette and Dorian would put together a proposal to be put forward at the next meeting.

Meeting End: 3.15PM

Agenda – March 2016 Committee Meeting

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The Pagan Collective of Victoria, inc

Meeting Agenda 05/03/2016

 

Present:

Apologies:

Absent:

 

Meeting Location: The Wesley Anne, Northcote

Meeting Open: 1pm

President’s Report – Josie

Secretary’s Report – Mark

Treasurer’s Report – Ryan

Announcements – All

  • Deepest sympathies to Melbourne Reclaiming, who lost one of their own in tragic circumstances recently.
  • Meeting quorum policy
  • Other Policies
  • WWC Cards
  • PCV Committee Facebook Group
  • Public Sabbat Rituals

Memberships – Josie

2016 dates – Josie
Confirmed dates:

Sat, 19/3 – Mabon Ritual

Sun, 20/3 – CBD Pub Moot

Sun, 27/3 – PitP Ballarat

Sun, 24/4 – PitP Ballarat

Sun, 15/5 – CBD Pub Moot

Sat, 28/5 – Pagans in the cafe Central Vic

Sun, 17/7 – CBD Pub Moot

Sat, 6/8 – Pagans in the cafe Central Vic

Sun, 18/9 – CBD Pub Moot

Sat, 19/11 – Pagans in the cafe Central Vic

Sun, 20/11 – CBD Pub Moot

Proposed/tentative dates:

Pagans in the Park – Sun, 23/4

Yule Dinner – Sat, 18/6

Meeting Dates – Sat 23/7 (inc. AGM), Sat 10/9, Sat 26/11

 

Mabon Ritual 2016 – Josie/Ryan

Samhain Ritual 2016 – Seline/Ryan

Pagans in the Park 2016 – Ryan

Yule Dinner 2016 – Josie

PCV Crafts – Mark

Pagan Expo 2016 – Seline/Ryan

Any other business

 

Meeting End: